9 Useful Strategies to Dealing with Difficult People at Work


January 28, 2019   •   Fact checked by Dumb Little Man

Ever encountered someone who frustrates you so much that you feel like you want to pull your hair, jump around the room, and just scream out loud?

You’re not alone.

Over the years, I’ve encountered my fair share of difficult people. They are the people who don’t turn their work in as promised, don’t show up for meetings, stick vehemently to their views and refuse to collaborate, and those who push back on work that they’re responsible for.

Even as I run my own business, I work on collaboration projects and there are times where there are difficulties in getting a consensus because everyone is so firm in their views.

Years ago, I used to get bothered and worked up over such situations. I’d think, “Why are these people being so difficult?”, “These people are so irresponsible!”, “Just my luck to work with them” or “I don’t ever want to work with these people again!”.

After a while, I learned that these people are everywhere. No matter where you go, you can never hide from them. Sure, it might be possible to avoid the 1st one or two difficult people, but how about the 3rd, 5th or 10th person you encounter?

Hiding isn’t a permanent solution. What’s more, in the context of work, it’s usually difficult to avoid or hide from someone, unless you quit from a job totally.

Well, I don’t know about you, but it’s not practical to quit every time someone has an opposing view or is being difficult.

So, rather than turn to some drastic decisions each time, why not equip yourself with the skills to deal with them?

Here are 9 tips which I’ve found to work in dealing with such people:

Be calm

calm life

Losing your temper and flaring out at the other person isn’t the best way to get him to collaborate with you. Unless you know that anger will trigger the person into action and you are consciously using it as a strategy to move him, it is better to assume a calm persona.

Someone who is calm is seen as being in control, centered, and more respectable.

Would you prefer to work with someone who is predominantly calm or someone who is always on edge?

When the person you are dealing with sees that you are calm despite whatever he is doing, you will start getting their attention.

See Also: 7 Tips for Handling Annoying Coworkers

Understand the person’s intentions

I’d like to believe that no one is difficult for the sake of being difficult. Even when it may seem that the person is just out to get you, there is always some underlying reason that is motivating him to act this way. Rarely is this motivation apparent. T

Try to identify the person’s trigger: What is making him act in this way? What is stopping him from cooperating with you? How can you help to meet his needs and resolve the situation?

Get some perspective from others

In all likelihood, your colleagues, managers, and friends must have experienced similar situations in some way or another. They will be able to see things from a different angle and offer a different take on the situation.

Seek them out, share your story, and listen to what they have to say. You might very well find some golden advice during the conversation.

Let the person know where you are coming from

One thing that has worked for me is to let the person know my intentions behind what I am doing. Sometimes, they are being resistant because they think that you are just being difficult with them.

Letting them in on the reason behind your actions and the full background of what is happening will enable them to empathize with your situation. This lets them get them on-board much easier.

Build a rapport

With all the computers, emails, and messaging systems, work sometimes turn into a mechanical process.

Re-instill the human touch by connecting with your colleagues on a personal level. Go out with them for lunches or dinners. Get to know them as people and not colleagues. Learn more about their hobbies, families, and lives. Foster strong connections. These will go a long way in your work.

Treat the person with respect

No one likes to be treated as if he is stupid, incapable or incompetent. If you are going to treat the person with disrespect, it’s not going to be surprising if he treats you the same way as well. As the golden rule says, “Do unto others as you would have them do unto you.”

Focus on what you can do

Sometimes, you may be put into hot soup by your difficult colleagues, such as not receiving a piece of work they promised to give or being wrongly held responsible for something you didn’t do.

Whatever it is, acknowledge that the situation has already occurred. Rather than harp on what you cannot change, focus on the actionable steps you can take to forward yourself in the situation.


If you have already tried everything above and the person is still not being receptive, the best way might be to just ignore. After all, you have already done all that you can within your means.

Get on your daily tasks and interface with the person only where needed. Of course, this isn’t feasible in cases where the person plays a critical role in your work – which leads us to our last tip.

Escalate to a higher authority for resolution

bad managers

When all else fails, escalate to your manager. This is considered the trump card and shouldn’t be used unless you’ve completely exhausted your means. Sometimes, the only way to get someone moving is through the top-down approach, especially in bureaucratic organizations.

Be careful not to exercise this option all the time as you wouldn’t want your manager to think that you are incapable of handling your own problems. I have done this several times in my previous job and I found it to be the most effective in moving people who just refuse to cooperate otherwise.

Try out these 9 tips for the difficult people you face at your workplace and see how they work out for you 🙂

Written by Celestine Chua. Celestine chose her passion over everything else when she left her high paying Fortune 100 career in 2008. Today, she enables thousands to achieve their goals and dreams through her popular personal development blog CelestineChua.com and her coaching.


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