Planning and organizing meetups and events is no longer the cumbersome task which required you to contact people individually and make sure they don’t miss the event. The web 2.0 era has spawned upon some cool and easy to use tools which help you plan an event quickly and effectively.
Now, before you go ahead and check the tools, keep in mind that these tools are just there to help you make the planning process more effective. You would still have to manually do a lot of things. This list only includes some of the most simple, comprehensible and free web based event/meeting planning tools which I came across.
Presdo is a nifty web based collaborative event scheduler which helps you plan an event via a single box. You can type in a sentence like “Meet firstname.lastname@example.org this Sunday for lunch at 2 PM” and it will quickly create an event. You can then enter the event details, place to meet and send the invitations.
Hence Presdo could actually be the fastest way to schedule meetings online (as they claim). It offers other cool features like ability to suggest time and dates, Google Maps integration and calendar export to almost all the calendars, both desktop and web based.
Socializr is like a social network event organizer. Add friends and create event invites which can contain photos, videos, music and more. Also choose from various designs to design your invitation .
A special feature of Socializr is the Event Connect which helps you integrate your event invitations into the various social networks you are part of. Mashable describes it here.
Eventbrite is a powerful online events planner which can help you plan and organize events, send invites and promote and sell tickets. It has a set of free tools which could be used to promote the event and increase attendance.
Creating and publishing an event on Eventbrite is free, however if it’s a paid event and you sell tickets through them then they take a small percentage of the sales.
Which Date Works
Which Date Works is an innovative tool which helps you decide the best date for the event you are planning. You create an event invite for a range of dates, enter the email addresses of people you wish to invite and email them the invite. They could then click the link in the email and select the date which works best for them. And then you can decide which date wins based on the votes. Nice, simple and easy.
I think all the social networks have an in-built event planner but since Facebook is the fastest growing and soon-to-be the largest social network, I thought it’s event planner deserves a mention here. And Facebook had done a pretty good job with it.
You can quickly create events, enter descriptions and send it out to your Facebook friends. It recently made some changes and simplified the event planning process, which makes it more useful.
From one hot social tool to another. Who doesn’t use Twitter these days ? And who hasn’t gone to a tweetup. Tweetups are a rage all over the world and it’s a great way to meet and interact with people.
Twtvite, as the name suggests, helps you organize local tweetups. Twitter users can log in using their twitter usernames and quickly accept or reject the invite. Creating tweetups are easy too.
PurpleTrail is a superb event planner which provides a comprehensive dashboard from where you can create events, send invites, track responses, upload photos, edit event details, send reminders and much more.
It also helps you create some cool looking e-card invites which you could send out using email, SMS, or Facebook.
Phonevite is for those who love doing everything from their cellphones. With this tool you can record your message and send it as voicemail to a bunch of friends simultaneously. Your friends can respond and phonevite will help you track the responses. The good thing is that your friends won’t be charged for the responses they send.
This tool offers a lot of other features like the ability to import contacts from your email, sending reminders, organizing contacts into groups and the ability to record messages on a PC. Quite useful.
Pingg is another multi-purpose event organizer which does pretty much everything you need to do while sending invites. That includes creating creative invitations, importing guest list from email contacts, sending them email invites, creating an event page and complete tracking/reporting of the invites.
It also offers some fancy invite covers which further add value to your invitation.
Anyvite offers a single step event invite creation which can help create invites quickly and in bulk. It offers customization options including pictures and videos and allows you to create guest groups. A nice feature is that it allows you track event updates via RSS feed.
Doodle is innovative tool which offers a simple and fast way to schedule meetings. It helps you create a poll with proposed meeting times and send it out to your friends who can vote for the day and time which suits them. It doesn’t require you to sign-up to create a poll.
|Written on 8/27/2009 by Abhijeet Mukherjee. Abhijeet is an internet entrepreneur who loves writing about tech, productivity, blogging & making money online. Catch him at Jeet Blog and also subscribe to his weekly newsletter.||Photo Credit: Found Gallery|