How CRM Increases Productivity In A Newly Formed Team

By Edita Hovhan

January 10, 2024   •   Fact checked by Dumb Little Man

Most of you will probably have no idea what CRM is. CRM stands for customer relationship management. CRM is a technology that organizes and controls company customer connection, relation, communication, and exchange. This interaction controls and conditions the success of your business.

Like any other management, CRM also needs deep investigation and criteria choice. Moreover, you and your company should compromise to collaborate to make the whole thing work. Improved customer company relationships can open new collaboration opportunities and increase incomes.

Why CRM?

Customers are the most valuable patrons for business growth. Working constantly on developing the relationship between the enterprise and the client is the assurance of the company’s accomplishment. So why CRM?

Here are the reasons why CRM is so important:

CRM system keeps your leads and contacts controlled and arranged – this is a technique to systematize your clients. It is your choice how you do it. You decide the benchmarks.

However, if there is a doubt on how to do it, you can divide them into loyal audiences. New audiences organize your contacts according to their functions. For instance, you can catalog your contacts as customers, potential customers, suppliers, partners, and more.

You are in charge of your company and customer interaction – Your customers demand attention. Feeling neglected can make them uncomfortable. With a correct CRM, you can have contented clients and calm mundane.

An example of individualized attention towards the customers is a personalized email. CRM helps you get systematized information about your clients and use this information for the company’s sake.

How can CRM increase your Team productivity?

CRM is not only a customer relationship regulator. It also affects the team that accomplishes the task. The organization should be realistic. Coordinated teamwork will help achieve the goals in an optimal extent of time.

Here are some tips on how to increase team productivity:

1. Give a chance to smartphones and back-office

Smartphones are an essential part of the daily routine of any person. Your team is not an exception. Thus make their working perspectives more comfortable and give them quick and real-time access to the platforms. Once you have made your CRM mobile-friendly add a back office with essential tools, you can be sure that your team will be more productive with these tools.

2. Split the tasks

An effective CRM Management consists of dividing the tasks according to the operations. Your employees will have more specific tasks to complete. If a chore is clear-cut, it will be fulfilled faster.

3. Let the right person hold the fort

Making decisions is probably the most responsible part of the job. Find a professional who will be capable of guiding your team and make quick but astute decisions. Companies that trusted MBA admissions consulting professionals have better achievements than teams that chose without considering the decision-making capabilities of the leader.

4. Hit the nail on the head with reports!

CRM reports are standard. However, depending on your application or the platform you use, these reports can differ. Hit the nail with correct and appropriate reports.

Here are some reporting strategies you may consider:

    •  Pipeline report (includes sales funnel report and developmental report)
    • Sales achievement and activity report:
      by customers;
      by owners; or
      by sources, etc…
    • Report on goals (achieved, not achieved, future goals)
    • Your goals are likely to be achieved if you get into an even more detailed reporting system.CRM reports administer information about referrals, visits, refusals, website popularity, and more.

Benefits of CRM

We just talked about the team productivity increase by using CRM. There are more benefits, thus, to consider. Here are some of them:

1. Increase income

CRM helps you to classify your customers, suppliers, partners according to the chosen criteria. What does it give the company? Easy! It helps you to go directly to the most profitable clients, potential partners, and product suppliers.

2. Reduce expenses

If not for CRM, you will need your team to invert the process of customer selection, classification, and creation of an individual plan. All this work supposes the time and money that you save with a correct CRM process.

3. Satisfied customers

We all are customers at some point, and we like to be treated individually. It isn’t very respectful to feel like one of a bunch. However, a personalized email, a call make you feel more comfortable with the company and use their services instead of another one.

4. Collaboration and coordination

Having an organized list of contacts helps you find the most optimal collaboration and cooperation plans. There is a cataloged list of potential partners or the most loyal partners according to the collaboration history. CRM also helps to coordinate plans, projects, and preferences.

5. Data analysis

By starting a CRM, you also start data analysis. You can have plenty of information about your customers, but the information is useless if you do not access it or cannot access it. CRM gives you access to the reports and information in the database of your company.

6. Better marketing

Marketing is a complex process, and if it is not effective, the business loses in every sector. CRM can find out the past mistakes or wrong marketing efforts and give you tips to optimize future marketing practices.

Potential drawbacks of CRM

We talked a lot about the advantages of customer relationship management. Nevertheless, CRM has some potential drawbacks. Thus which are some disadvantages or issues to consider while talking about CRM.

1. Too broad

CRM does not have a clear-cut distinctive scope. Its extension is hard to define. This issue causes inconvenience with price and time spent on the management.

2. The cost

One of the inconveniences of CRM is the cost. As the scope of customer relationship management is so broad, it isn’t easy to make a budget for it. You can find CRM starting from 15 dollars per user, and it may seem reasonable. However, consider the quality of the management.

3. Bad CRM data can kill your business

Wrong scope or incomplete data and inability to anticipate the information can waste time and money. If the data analysis is not correctly interpreted, the outcome would be fruitless.

4. Difficult to choose

It is not easy to choose which CRM system to use. The market is full of CRM systems offering advertisements. There are hundreds of suppliers. Therefore, the choice should be done with the advice of a professional.

When Should You Start the CRM?

The goal of every business is to move forward. If your business is rising and your customers’ number is growing, it is the moment to consider a CRM. First of all, a CRM will organize your contacts according to the criteria you offer.

Before starting a CRM, you should be aware of some points:

          • Make sure you have the scope of your CRM. Do not waste time and financial resources on something you will not be able to use afterward. Invest in the areas you need or will facilitate your and your customers’ relationship.
          • CRM is not just software; it involves different IT factors.
          • Evolve your whole team in the project. Collaborative work can be a credential for productivity and effectiveness of the goal.
          • Many professionals advise considering a platform instead of a CRM pack.

Once you have decided on these issues, it’s time to start the CRM. Installing and managing CRM will reduce the overwhelmed schedule of your employees. You can guide their attention to fulfilling other activities and tasks.

There will be no need to spend so much time checking customer emails, answering phone calls, or checkup contract conditions as soon as you decide on the CRM type and start the installation, including the whole team in using the CRM. Once they are in, you can measure the productivity of the management.

The CRM process is having personalized interaction with each customer. To process this, your employees (your team) will need some tools. That is why while doing a CRM add all the necessary tools and ITs to facilitate this process.


To sum up, a CRM, in general, is a tool to organize your customers’ information, systematize the data, coordinate this information and create an effective report. Each of your customers can receive a personalized treat, and your marketing management can gain orders and be controlled. CRM offers control of your anterior management data and systematization of your contacts. Your contact information will be cataloged according to the criteria your company needs.

There are some issues to consider, like the scope of the CRM or the cost. However, there is a decision-making component to everything. Being a corporate leader necessitates the ability to make rapid and effective judgments. Some professionals can advise and guide you if you have any doubts.So, don’t waste any time and get started with CRM right away

Edita Hovhan

Edita Hovhannisyan is a careful and precise content writer, a passionate professor for her students, and a loving mom for her three children. She holds two university degrees. Her degree in English studies at the University of Barcelona and master's degree in Teacher Training at the same University enhanced her personal and academic skills. Edita contributes articles about education and its methodologies. She is highly interested in new approaches to more effective learning and progress. Her targets are

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