A lot of organizations deal with challenges like maintaining productivity and quality of work. Employees constantly complain about the increasing chaos that hampers their productivity and this directly affects the business. Because of that, managers are quite pressed to find a solution that can motivate their team members while boosting their productivity.
In this article, we’ll share with you few essential tips on staying focused at work.
Prepare a To-Do List
Half the battle is won once you prioritize your tasks. Make a master list of what needs to be done.
For example, you can put all tasks that require urgent attention under “A”. Create a list “B” for things that are important but not urgent and List “C” for tasks that can wait for a while. Complete all tasks under “A” first before you move on to “B” and “C”.
Plan your day through these lists and set realistic deadlines to accomplish each one of them. Once you’ve completed everything, don’t forget to reward yourself to keep your spirit up. When you start prioritizing, you won’t just be focused but efficient, too.
Start With Cognitively Challenging Tasks
After preparing your to-do list, start with cognitively demanding tasks. Suppose your List “A” has three tasks. Start with the most difficult tasks before moving on to the easier ones. Do the same thing for the “B” and “C” lists.
Once you complete the difficult tasks, you are all set for the rest of the day. Now, you can relax and take care of the other tasks that aren’t as mentally draining.
Schedule Your Work
Don’t overstretch yourself with your work. Rather, split your work into segments and sub-segments. Try working within a 2-hour window and then take a break. Don’t sit for more than two hours at a stretch or else you’ll feel exhausted. Even a leading study suggests that “Sitting is the New Smoking”.
To avoid such burnouts, take a walk to revitalize your brain, allowing it to concentrate better. Though breaks are essential for a healthy workday, you must learn to take them with a pinch of salt. Frequent breaks can be addictive and can hamper work.
To draw a line, you can optimize your breaks by doing the following:
- Schedule your breaks
- Keep a track to ensure you are not overdoing or under doing your breaks
Learn to Set Priorities
Responding to each and every request of your co-workers can immediately affect your focus, preventing you from doing deep work. If you have a habit of entertaining every request, you are most likely to lose your value. On top of that, tackling on-the-fly requirements can also deplete your focus.
With that, you have to make others understand that their requests will be entertained but only once you are finished with your priorities. For better focus and results, it’s also important to avoid indulging in non-work related discussions or “grapevine.”
If there are sudden urgent tasks, you can deal with them with a simple project management tool. Simply make a note of the new task, assign a deadline and you are good to go. Once you’re done with your current task, start finishing the others one at a time.
It might feel tempting to do multiple tasks simultaneously to enhance your productivity. But, honestly, it just makes things worse.
Multitasking drains your mind and it can cause a significant decline in your mental sharpness with time. It can prevent you from achieving your most important goals and make you more vulnerable to work errors.
Nowadays, being online on various social media platforms is a trend. Several notifications pop up every now and then, commanding your attention. If you are constantly attending to such notifications, how are you supposed to do meaningful work?
One of the greatest tips in staying focused at work is to identify distractions and just get rid of them. While working on an important project, put your phone on silent or switch it off. If you really want to stay updated with your social media accounts, you can designate dedicated time slots to check your phone.
Be an Email Ninja
Though emails are important, they can be distracting, too. They have the potential to divert your attention from your work to something that can wait.
So, lay down personal rules and follow them religiously. Set specific times for your emails and stick with them.
Pay Attention to Chat Status
More often than not, people take your chat status wrongly. If your chat status says “available” all the time, they’ll think of it as a sign to forward more requests.
When you are doing a task that demands a razor-sharp focus, set your chat or email setting to ‘busy’ mode. Needless to say, you can change the chat status after you’re done.
Cut Outside Noise
Managing your focus in an office environment can be quite tricky. Until you do away with noise, you won’t be able to focus.
Limiting auditory distractions is crucial in increasing attention span. You can use noise-canceling headphones for that. If you still feel distracted, you can move to a quieter place, such as a conference room. In case that doesn’t solve the problem, opt for remote work for a day or two to regain your lost focus.
Working on a crucial project with close deadlines? Growing expectations, increased competition, and pressing deadlines can increase your stress at work. This can make your productivity suffer.
To solve this, try turning on a soothing music to lower your stress and calm your mind. Apart from that, you should also pay close attention to your diet. As much as possible, avoid the following:
Don’t forget to exercise regularly and sleep well.
Declutter Your Workdesk
Visual clutter can take away your focus, preventing you from doing any meaningful work. Therefore, you must declutter your office desk to increase work performance.
Keep everything that’s essential to your work, like your pen, notepad, marker, and files, on top of the table so you can easily get them when needed. Lock all other unnecessary things inside your drawer.
Focus on bringing tranquility to your workplace, so the whole environment undergoes a positive change. You can add positive images to your work desk or you can write down quotes to boost your focus. Practice a simple routine of keeping a clean desk and make sure that you don’t leave food or other things lying on your desk.
Keep on practicing these positive habits and you’ll surely see a noticeable improvement in your productivity level at work.
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Author: David Miller
David is a technical writer, his works are regularly published in various papers and top-notch portals. His rich experience in Project management domain helps him offer latest and fresh perspective on improved efficiency in work flows across organizations. His informative works on similar lines can be reached out on ProProfs Project.